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April 17, 2014 - UAAC Meeting Notes

UAAC MEETING NOTES

April 17, 2014

 

Present: Rachana Patel, Bradley Merrill (Admissions); Saolo Betham (Architecture and Planning); Nevon Bruschke (Art and Art History); Caitlin McDonald (Asian Studies); Jess Taverna, Kari Dockendorff, Jason Barkemeyer, Anna Adams (Business); Vicki Jackson (Computer Science); Janet Goff, Merilee Anderson, Candace Krukiel (Continuing Education); Katie Deak (Dean of Students); Jill Wilson (Economics); Arlene Arenaz (Electrical and Computer Engineering); Wendy McKenney, Rachel Bonnett (Exercise and Sport Science); Liz Leckie (Fine Arts); Shari Lindsey (Health); Heidi Collier (Health Promotion and Education); Kayce Coker (Honors); Taunya Dressler (Humanities); Alison Vásquez (International Studies); Lisa Hutton (Languages and Literature / Religious Studies); Lorelei Rutledge (Marriott Library); Bonnie Ogden, Mark Mun (Mechanical Engineering); Rebecca Buxton (Medical Laboratory Science); Trisha Jensen (Orientation and Leadership); Betsy Cook (Parks, Recreation, and Tourism); Lynn Higgs (Physics and Astronomy); Dallin Cowles, Michael Santarosa, Emily Johnson (Registrar’s Office); Lam Nguyen (Social Work); Paul Humbert-Fisk (Student Equity and Diversity); Natasha Hansen, Stephanie Santarosa, Jen Molloy, Bryce Williams (Student Success and Empowerment Initiative); Maria Baldwin (Student Support Services); Kristen Lindsay (Teacher Education); David Eisen, Martina Stewart, Steve Hadley, Shelley Nicholson, Kelsey Nicholson, Sarah Rollo, Terese Pratt, Richelle Warr (Academic Advising Center); Lena May-Fraser, Kira Jones, Rachel Osterman (Academic Advising Center / Fine Arts); Tamara Young (Academic Advising Center / Physics). Total: 55

(Today’s meeting is chaired by Shari Lindsey and Steve Hadley.)

Welcome

Katie Deak, the new Associate Dean of Students, introduced herself to the group. She was formerly an assistant director at Housing and Residential Education.

Presentation – Janet Goff

Information was distributed on the MATH 10 and 15 noncredit courses (Intermediate Algebra Review and Precalculus Review), as well as the new MATH 9 course (offered in Summer Term) for students who are struggling with mathematics. This course is meant as a “pre-MATH 990” course, and was developed at the request of Athletics. Students who have English as their second language may also benefit from the course. A specific aim is to enable students to successfully complete MATH 990 on their first attempt.

Admissions –Rachana Patel and Brad Merrill

  • The Getting Ready guides have been sent out; Janet Muncey wants them back by April 25.
  • The materials submission deadline for summer is tomorrow (all test scores and transcripts needed to make decisions need to be in by then); after that, students can petition on a case-by-case basis.
  • The recent “Red, White, and U” day was successful.
  • The enrollment deposit is due by May 1; if students haven’t paid by then but still want to, they should be referred to Admissions.
  • Advanced Placement (AP) posting: new scores don’t typically come in until the end of July. Admissions does a mass posting prior to the start of fall. Some scores are posted automatically, without specific student consent (if the student had them sent to the University and if they are selected as “matriculated” in a query that is run).

Registrar’s Office – Dallin Cowles, Michael Santarosa, and Emily Johnson

  • Summer enrollment is 9,911 total students as of this morning. Fall Semester registration began on Monday (with graduate students); there are 5,413 as of now.
  • Thanks to those who attended the recent Registrar’s Office Summit; those who could not attend, but want the booklet that was distributed, can pick one up at the Registrar’s Office.
  • A communication on submission of grades was sent out yesterday (to instructors).
  • Deadlines and dates:
  • April 18 – last day to reverse Credit/No Credit for semester-length and second-half courses
  • April 23 – classes end 4/23.
  • April 24 – 30 – final exams (no reading day)
  • May 1 to May 9 -- Commencement and college convocations (see reverse side of today’s agenda)
    • There is an upcoming change to DARS for the “Generate By Major” link. The link will no longer work for those students who are required to choose an emphasis (within their major) but have not declared it (there are 46 such students, according to a query). Also, a general electives section will be added to DARS reports, as of tomorrow morning. It will appear between the U of U Current Registration section and the section with AP scores, and will appear on both major and minor audit reports; In-Progress as well as completed courses will appear. Basically, any “extra” courses will be pulled away from the requirements sections (but these courses could still be used – or needed – for the total hours requirement, etc.).
    • The Registrar’s Office just sent out over 4,500 e-mails to students, filtered by whether they’d be eligible to reapply or renew (graduation application). The deadline to respond is April 23 (which is also the last day for a petition to graduate late). The deadline for advisors to submit exceptions (for graduation reports) is May 14. Last year it took 26 days to complete the clearing process; it’s hoped to reduce that this year.

Financial Aid – no report

Scholarship Office – no report

Curriculum Administration – Shari Lindsey (for Lyndi Duff)

  • The deadline for submission of catalogue changes is April 30; at that point, the only changes will be improvements that the Curriculum Office is working on. Another workshop will take place on April 23, from 9:00am to 4:00pm in the Sill Center; Andrea, Lyndi, and Richelle will be on hand to help out with any changes.

 

DARS/GPS – Richelle Warr

  • Richelle and Shelley will be looking at changes being submitted in Acalog, in order to see what needs to be changed in DARS (formatting); advisors will hear from either Shelley or Richelle if there are questions. Thanks to Emily for her work on the electives section; she has been testing this for months. GPS is getting a makeover; changes will be apparent as of next Thursday morning. The functionality is very much the same, but the format looks a bit different.        

 

Advisor Education and Development – Steve Hadley

  • The Advisor Social and Awards Reception will take place on May 6, from 2:00pm to 4:00pm in the Union Building Crimson View room; a communication was sent out with a link for an RSVP (which is needed in order to determine a count for food).
  • The next campuswide inservice will be on May 15 from 8:30am to 10:30am (in the Sill Center), and will include presenters from LEAP, Block U, Honors, and Ed Psych 2600.
  • The Utah Advising Association (UAA) Annual Conference is May 29-30; the registration deadline is May 2. The UAA website (www.utahadvising.org) has a link to the conference schedule.

Orientation – Trisha Jensen

  • A list of orientations (taking place between now and August) is being distributed at today’s meeting. For first-year students starting in Fall Semester, there are already 781 students signed up to attend orientations in June and July.

Transfer Student Issues – Terese Pratt

  • Kelsey Nicholson (introduced) has taken Vickie Morgan’s place in the Transfer Program.
  • Advisors are encouraged to tell transfer students about the following cohort programs that are designed for them:
  • Block U – two programs for transfer students:
    • Summer Transfer Block U: 10 credits, classes (which meet the QI, CW, and IR requirements) meet at the Murray site; $500 book scholarships  are available
    • Fall Transfer Block U: students register for 15 credits (3 linked classes plus 2 others), which meet QI, CW, and IR requirements; $2,000 scholarship for the first 25 students who sign up for the program
    • LEAP 3050 (“Dealing with Difference) class for fall transfer students; meets the IR requirement; will include activities to aid in transition to the University including a peer mentor and assistance with library research; and an introduction to U resources. Transfer LEAP is a single class (rather than multiple classes as with Block U) so this is a great option for students with a full schedule of major courses.

Committee and Task Force Reports

 

Mandatory Advising Program (MAP), and Advisor Awards (for Angie Gardiner) – Martina Stewart

  • This year’s MAP is winding down; first-year students who started in Spring Semester could start registering for Fall Semester yesterday. Advisors are reminded to be sure to mark the advising meeting (and early registration) in the PeopleSoft panel. Second-year advising: students will continue to receive a reminder each month. Planning for next year’s MAP program will start in May
  • There were 22 nominations for the UAAC advising awards this year; nominees and winners will be announced at the Advisor Social and Awards Reception on May 6.
  • NACADA: there were two award winners this year; Bobbi Davis won the award for outstanding new advisor, and Jen Wozab won a certificate of merit for outstanding new advisor.

 

Marketing and PR for Advising – Taunya Dressler

  • University Marketing and Communications held a focus group for students a couple of weeks ago. Sharon and Taunya will meet with the facilitators on May 1, and report on outcomes. The hope is to compile a strategic plan based on data about perceptions of advising.

 

The Advisor Position – Jessica Taverna

  • The Committee is working on compiling a summary of findings based on data from this campus and others, and will formulate a list of recommendations for what can be done to recognize advisors, assessment, training, etc.

Continuing and New Business -- none

Enrollment Opportunities

Rachel Bonnett distributed information about ESS 2600 (Sport and American Society), to be taught in Summer Term; it fulfills the General Education BF requirement.

Other Announcements

School of Business: campus advisors who work with students who are interested in taking business classes should be aware that faculty do not have add codes. Generally, enrollment for these courses is not allowed to exceed the official enrollment caps. Students should go to website (https://eccles.utah.edu/programs/undergraduate/student-services/advising/) where they can find information on how the add codes work. There is also a form that can be completed by non-business majors who want to take upper-division courses.

Languages and Literature: those students who have delayed the completion of the language requirement may be interested in the accelerated courses that are taught in summer; taking such a course could enable the student to finish out the sequence in Fall and Spring Semesters.

Major Expo: Sarah Rollo has taken over from Steve Hadley as director of the event. The next Expo will be held on September 24 (information distributed).

 

THE Next UAAC meeting IS SCHEDULED FOR

THURSDAY, MAY 15, 2:00PM, IN ALFRED EMERY BUILDING, ROOM 320

Last Updated: 8/21/23