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May 16, 2013 - UAAC Meeting Notes

UAAC MEETING NOTES

May 16, 2013

 

Present: Janet Muncey, Maren Lythgoe, Kelsey Nicholson (Admissions); Sandra McCarthy (Anthropology; Health, Science, and Policy); Tivra Marks, Al Reiser (Athletics); Dave Gard (Biology); Ben Repak, Tara Hardison (Business); Rick Ernst (Chemistry); Amanda May (Civil and Environmental Engineering); Laneta Fitisemanu (Communication); Merilee Anderson, Candace Krukiel (Continuing Education); Jill Wilson (Economics); Arlene Arenaz (Electrical and Computer Engineering); Dianne Leonard (Engineering); Bobbi Davis (Family and Consumer Studies); Liz Leckie (Fine Arts); Judy Martinez (Geology and Geophysics); Shari Lindsey (Health); Jennifer Ziarko (Honors); Taunya Dressler (Humanities); Alison Vásquez (International Studies); Lisa Hutton (Languages and Literature); Bonnie Ogden (Mechanical Engineering); Mary Ann Dresher (Music); Trisha Jensen (Orientation and Leadership Development); Lynn Higgs (Physics and Astronomy); Dallin Cowles, Emily Johnson, Michael Santarosa (Registrar’s Office); Gina Shipley (Social and Behavioral Science); Pamela Seager (Social Work); Mikiko Kumasaka, Rose Yazzie, Alonso Reyna Rivarola (Student Equity and Diversity); Christine Contestable, Stephanie Santarosa, Tim Weymann, Jen Molloy (Student Success and Empowerment Initiative); Maria Baldwin (Student Support Services); Kristen Lindsay, Rebecca Owen (Teacher Education); Carolyn Bliss, Lyndi Duff (Undergraduate Studies); Sharon Aiken-Wisniewski, Jency Brown, David Eisen, Shelley Nicholson, Martina Stewart, Steve Hadley, Vickie Morgan, Tammy Mabey, Terese Pratt, Laura Shackelford (Academic Advising Center); Kira Jones, Lena May-Fraser (Academic Advising Center / Fine Arts); Angie Gardiner (Academic Advising Center / Mathematics), Lisa Shaw (Writing Program). Total: 60

 

Katarina Felsted, Director of the Gerontology Interdisciplinary Program in the College of Nursing, presented on the Program’s undergraduate minor. Contact information: katarina.felsted@nurs.utah.edu, (801) 585-7438.

Admissions – Janet Muncey and Maryn Lythgoe

  • Reminder: domestic freshmen admitted for Fall 2013 need to pay a deposit (which was due by May 1, but Admissions will work with students on this until May 31, which is a firm deadline). A domestic freshman who has already paid their deposit (or does so by May 31) and then needs a deferral, may request this up until the first day of classes.
  • Transfer students do not have to pay a deposit unless they want to defer admission.
  • Fall 2013 admissions: last day for applications is June 1, which is planned as firm (applies to freshman and transfer students). Nonmatriculated students and readmits (who have not attended another school) will continue to be admitted after that point.
  • Thanks to those who submitted their articulation guides on time – those who haven’t yet submitted, please do so as quickly as possible (will be accepted until first part of June).

Registrar’s Office – Dallin Cowles and Emily Johnson

  • Current summer enrollment is approximately 13,203 (down about 100 from last year)
  • Current fall enrollment is 15,437 (down about 400)
  • Deadlines:
  • May 22 – drop/delete (semester-length and first half)
  • May 28 -- add, audit, CR/NC (semester-length and first half); tuition due
  • May 31 – withdrawal (first half)
    • Spring applicants (for graduation) are being cleared; at close of business two days ago, 1,100 degrees (graduate and undergraduate) had been awarded. There remain about 2,800 to review (undergraduates). The Graduation Office has been receiving many phone calls from students asking when their degree will be posted. Advisors are asked to field these and other questions and concerns as much as possible, so that evaluators may devote their time to clearing students.

Financial Aid – no report

Curriculum Administration – Lyndi Duff

  • For those departments that participate in noncredit reporting, the deadline for that will be in early July.
  • Lyndi will have some limited summer hours over the next couple of weeks – please get questions to her as soon as possible.

DARS/GPS – Shelley Nicholson for Richelle Warr

  • DARS reports currently in the system will be purged on July 1.
  • The next DARS/GPS training will be held on May 22 (information was recently sent via the listserv).

Advisor Education and Development – Vickie Morgan

  • Thanks to those who attended the May 7 advisor recognition reception and social.
  • The annual UAAC advising conference will not be held this September, due to the annual NACADA conference slated for October in Salt Lake City (along with other fall events); it will shift to spring 2014. Committee members and volunteers are needed to help with planning.
  • June 4 – next PeopleSoft training (announcement forthcoming).
  • Watch for the end-of-year advisor survey (which will ask about events attended, what were the participants’ take-aways, etc.).
  • Thanks to those who served on the Education and Development Committee for the past year; new members will be sought for next year.

Orientation – Trisha Jensen

  • Students have been required to pay their deposit before they can register for orientation. Orientation leaders are calling those who have paid, but aren’t signed up for orientation.
  • Dress rehearsal is on May 28 at 8:30am. All are encouraged to attend; it can be a great help to orientation leaders.

Transfer Student Issues – no report

Committee and Task Force Reports

Mandatory Advising Program – Martina Stewart

  • Planning starts next week for the fall MAP kickoff event (slated for the first half of September)

Advisor Awards – Martina Stewart

  • At the recent advisor recognition event and social, Jennifer Wozab won the award for outstanding new advisor; Bobbi Davis won for the outstanding “wise” advisor.
  • The Committee will meet next week to review the process that was used this year, and how to enhance and formalize it.

Marketing and PR for Advising – Taunya Dressler

  • The Committee met a couple of weeks ago to revisit its mission statement, and came up with a new (proposed) one:

As educators and problem-solvers, we advocate for students as they navigate their personal journey of higher education and attain their academic goals. Through inclusion and connection, we open doors to new opportunities for self-awareness and growth, empowering students to define their roles as citizens within local and global communities.

In addition to this, the Committee is looking for a “tagline” or slogan. A meeting to brainstorm this will be held on May 23 from 9am – 10am in the Union Den; advisors are encouraged to attend and participate.

  • In the future, the Committee will look again at the “Imagine U” campaign, and consider how to adapt it to further the Committee’s efforts.

The Advisor Position – Gina Shipley

  • The Committee has continued to meet, with research being a large part of its work. One notable item: looking at the three main advisor job titles in use on this campus, the average length of stay (by an individual in their position) is less than three years. The University’s Human Resources office does have an (optional) exit survey instrument that can be completed by those leaving University employment, but there is nothing comparable for those who change positions on campus.

Continuing and New Business

Major Expo / Major Exploration: Steve Hadley reported that the Expo is set for September 25; invitations will go out soon. Early RSVP’s are encouraged (the RSVP process takes only a few minutes).

There is now a Major Exploration Program calendar online, at www.majors.utah.edu. Departments are encouraged to submit items for it (including information sessions, open house events, etc.) to Steve at shadley@uc.utah.edu.

Honors: Jennifer Ziarko reported that the Honors College is exploring the possibility of adding a service indicator (in PeopleSoft) for Honors students. This year, the College saw more than double the number of applications of last year (over 2,500 vs. around 1,100); this is likely attributable, in part, to the new building.

The College is going to institute the concept of “active status”. If an advisor meets with a student who has the Honors service indicator – but (for example) whose GPA is below what is required for the program, and/or who hasn’t taken any Honors courses – they should be encouraged to meet with Honors College staff.

LEAP: Carolyn Bliss reviewed the characteristics common to all LEAP offerings (there are now fifteen), and highlighted recent changes:

  • Architecture LEAP (ARCH 1610) is morphing into a program aimed at women and underrepresented students (starting as a one-year program, but may become multi-year). Update 5/22/13: the rollout of this program, Architecture LEAP, has been postponed for a year. What was formerly the Architecture LEAP is becoming Urban Ecology LEAP.
  • Residence Hall LEAP is now Living and Learning LEAP (students live together on a designated floor in Chapel Glen).
  • Health Science LEAP is a four-year program for underrepresented students who plan on medical careers; there will now be one section specifically for Pre-Nursing students (three-semester program).

WRTG 1011 and 2011 are special courses whose enrollment is limited to LEAP students.

New Century and Regents Scholarship Update: Sharon Aiken-Wisniewski distributed information regarding changes to these programs for 2013-14. More information can be obtained at www.higheredutah.org/scholarship_info.

Advising Tip of the Month

The new Undergraduate Bulletin is now available. It contains a wealth of information for students as far as course selection and requirements, involvement opportunities, sources of academic and other assistance, etc.

Course Offerings for Summer / Fall 2013: Mikiko Kumasaka and Rose Yazzie, from the Office for Equity and Diversity, spoke and distributed information about several upcoming programs, including:

  • Bridging to the U (June 2- 8; a one-week summer bridge program designed to support 20 transfer students, and focusing on the needs of underrepresented students)
  • Diverse Transfer Student :Making Connections” (August 23; this program is designed to support new transfer students)
  • Welcome Week (August 23; this is a “family and friends” night for transfer students, with bowling and games)
  • Ethnic Studies 3790 (Transnational Education -- Fall 2013 course, targeted toward underrepresented students)

 

Next UAAC meeting:

due to conflicts with Orientation, it was decided to cancel the scheduled June 20 UAAC meeting, and to meet instead on July 18 in AEB, ROOM 320.

Last Updated: 8/21/23