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September 19th, 2013- UAAC Meeting Notes

UAAC MEETING NOTES

September 19, 2013

  

Present:  Kelsey Nicholson (Admissions); Nevon Bruschke (Art and Art History); Al Reiser, Colby Vranes, Tivra Marks (Athletics); Dave Gard (Biology); Anna Adams, Jason Barkemeyer, Kari Dockendorff (Business); Kathy Leslie (Career Services); Kelly Olson (Computing); Janet Goff, Merilee Anderson (Continuing Education); Arlene Arenaz (Electrical and Computer Engineering); Hallie Huber (Entertainment Arts and Engineering); Elizabeth Archuleta (Ethnic Studies); Jenny Stout (Family and Consumer Studies); Amy Capps (Financial Aid and Scholarships); Judy Martinez (Geology and Geophysics); Shari Lindsey (Health); Kayce Coker (Honors); Taunya Dressler (Humanities); Kacey Campbell (Linguistics); Mark Mun (Mechanical Engineering); Mary Ann Dresher (Music); Trisha Jensen (Orientation and Leadership Development); Betsy Cook (Parks, Recreation, and Tourism); Lynn Higgs (Physics and Astronomy); Dallin Cowles, Michael Santarosa, Andrea Ronér (Registrar’s Office); Gina Shipley (Social and Behavioral Science); Christine Contestable, Stephanie Santarosa, Jen Molloy (Student Success and Empowerment Initiative); Maria Baldwin (Student Support Services); Kristen Lindsay (Teacher Education); Lyndi Duff, Liz Taylor (Undergraduate Studies); Sharon Aiken-Wisniewski, Jency Brown, David Eisen, Martina Stewart, Steve Hadley, Vickie Morgan, Marilyn Hoffman, Terese Pratt, Julia Popp (Academic Advising Center); Kira Jones, Lena May-Fraser, Rachel Osterman (Academic Advising Center / Fine Arts).   Total:  51

 

Special Presentations

  • Taunya Dressler distributed a list of “taglines” that were generated by the “Marketing & PR for Advising” committee, and asked those present to indicate their interest and return the forms.

  • Kathy Leslie spoke about (and distributed information concerning) the Grad School Expo on October 2, in the Union Ballroom.  About 100 programs from across the US will be represented; the deadline for program signup (to be represented) is tomorrow.  This year’s event will include workshops on different topics, relating to how to prepare for graduate school.

Admissions – no report

Registrar’s Office –   Dallin Cowles, Andrea Ronér, and Michael Santarosa

  • Fall enrollment is currently at 32,427 (down 1% from last year)
  • The Spring 2014 class schedule was published on September 16.  Registration appointments will be available on September 30, and registration begins November 7.
  • The Registrar’s Office has partnered with Financial Aid and Scholarships in introducing an online Leave of Absence form (which is available through Campus Information Services, in the Student Records pagelet).  (Handout)  Plans are underway to partner with campus colleges and departments on a mechanism to communicate relevant information to colleges (e.g.,which students are going on leave, when and for how long).  The reasons for which a student may request a Leave of Absence have been broadened (e.g., medical and academic).  (International students must still complete a paper form and have it approved.)  All students – even those who plan to be gone for only one semester – are being encouraged to complete the online form (this will, for example, ensure that they do not receive calls during calling campaigns).
  • Important dates/deadlines:
    • September 20 – last day to withdraw from first-half courses
    • October 4 – last day to reverse Credit/No-Credit for first-half courses
    • October 11 – first-half classes end
    • October 18 – advisor survey (feedback about graduation processes) closes; 57 responses received thus far
    • October 25 – petitions for Fall graduation start
    • November 1 – applications for Spring graduation are due.

Financial Aid – Amy Capps

  • Angela Wimmer has retired; her position opening will be posted shortly.  A new position has been created (held by Shawn Hancock, associate director of scholarships).
  • Information on some important changes to scholarships was distributed (handout):
    • Effective 2014-15:  no separate application is required (for the general scholarships available through Financial Aid and Scholarships).  Students will automatically be considered from the Admissions and FAFSA applications.
    • Students will no longer be invited to apply for the President’s scholarship (or required to complete additional scholarship questions); instead, candidates’ transcripts will be evaluated and weighted based on AP and IB classes.
    • The Leadership scholarship is no longer available for incoming freshmen or transfer students (the funding previously used for this will be used mainly to fund additional Partial Honors at Entrance Scholarships).
    • Diversity scholarships will still be offered, but will be based on information that students supply on their applications (students must complete optional sections on the Admissions application).
    • The first round of scholarships will be going out in January  (President’s and Honors at Entrance, which will now be a flat $5,000 per year; this may not cover full tuition for some students).
    • Need-based scholarships will have no changes.

Curriculum Administration – Lyndi Duff

  • The new catalogue product should be available to look at in mid-November (it will be shown at UAAC or sent out over listserv).  The course catalogue will now include course-specific information on repeatability (e.g., how many times a student may take it for credit).  All programs (degrees, minors, certificates, etc.) will now be required to show some type of Program of Study.
  • Spring 2014 curriculum changes have now been made (the submission deadline was August 30). 

DARS/GPS – no report

Advisor Education and Development – Vickie Morgan

  • October 1:  Advising Basics training (information sent yesterday via the listserv)
  • October 15:  Advising Technology Training (will include both PeopleSoft and GPS/DARS)
  • The last NACADA Annual Conference preparation workshop was held a couple of weeks ago; thanks to all of the series presenters as well as attendees.  Gina Shipley won the drawing for a conference registration.

Orientation – Trisha Jensen

  • Orientation leader applications are due this week (earlier than in the past).  Please encourage interested students to submit their application as quickly as possible.
  • Spring 2014 orientations will hopefully open next week.  Dates as well as college contacts are up on the website.

Transfer Student Issues – no report

Committee and Task Force Reports:

Mandatory Advising Program – Martina Stewart

  • Thanks to those who attended this year’s kickoff.  The evaluations indicated that those present appreciated the opportunity to think about advising in a different way.
  • A list of important dates was recently sent out on the listserv:
  • First-year MAP
    • September 27  E-mail is sent to Summer starters informing them of the mandatory advising requirement and First-year Advising hold. Hold becomes active on this day.
    • September 30  E-mail is sent to Fall starters informing them of the mandatory advising requirement and First-year Advising hold. Hold becomes active on this day.
    • November 11  EARLY REGISTRATION FOR SPRING BEGINS at 7:00 a.m.
  • Second-year MAP
    • November 21   E-mail is sent to 2nd year students informing them of the mandatory advising requirement and the 2nd-year hold that becomes active in March 2014.
    • March 3          E-mail is sent to 2nd year students reminding them of the mandatory advising requirement and the 2nd-year hold that has now been placed.
  • Undeclared MAP
    • February 3      Students who have 60 credits and are undeclared receive e-mail and hold becomes active.
  • Advisors are reminded that if they see freshman students prior to September 30, the student’s name and ID number should be recorded, because they cannot be given priority registration until that date.

Advisor Awards – Martina Stewart

  • The Committee will be meeting within the next few weeks to plan the awards processes for the coming year.

Marketing and PR for Advising – Sharon for Taunya Dressler

  • (See information below attendance list)  

The Advisor Position – Gina Shipley

  • As research has continued, the Committee is finding that the advisor position (and information about it) is both complicated and decentralized.  This is not unique to the University; similar situations exist at all of our peer institutions.  The Committee plans to arrange a focus group / brainstorming session, and is hoping to meet with advisors from Pac-12 institutions who may be coming to the NACADA Annual Conference.  Any advisor who may have a professional connection with an advisor from those institutions is encouraged to call contact Gina or Vickie Morgan.

Continuing and New Business

Major Expo:  Steve Hadley reminded everyone of the September 25 date (10:00 to 2:00 in the Union Building Ballroom; tables to be set up at 9:00.)  The Expo has been advertised through many channels and in many places.  Over 100 tables are expected; typically over 1,000 students attend.  There is a calendar on the Major Exploration Program website that advertises open houses, departmental information sessions, and such; please forward information to Steve.

October UAAC meeting:  the third Thursday will fall during Spring Break; after discussion, it was decided to move the date to October 24.

NACADA Conference Scholarship Winners:  Sharon Aiken-Wisniewski announced that five advisors have been awarded conference registrations (and 1-year memberships in NACADA):

Rachel Osterman (Academic Advising Center / Fine Arts)

Tivra Marks (Athletics)

Jill Wilson (Economics)

Elizabeth Archuleta (Ethnic Studies)

Kelly Olson (Computing)

 

Thanks go to all who submitted a proposal for the Conference, and also to those who are volunteering.  About 2,700 have registered for the Conference.

 

International Student Advising series:  Marilyn Hoffman stated that this series of workshops (for advisors) will be continuing, and the next event is slated for November 19.

Advising Tip of the Month

(see agenda)

 

 

THE Next UAAC meeting IS SCHEDULED FOR

THURSDAY, OCTOBER 24 IN ALFRED EMERY BUILDING, ROOM 320

Last Updated: 8/21/23