UAAC Meeting Notes - January 21, 2016

Welcome Back!

UAAC Agenda

January 21, 2016 - 2 to 3:30 PM

JWB 335

 

Presentations

National Student Exchange (NSE) – Ed Barbanell (10 minutes)

http://www.nse.utah.edu

Very similar to the Learning Abroad Program/student has to be full-time/1-2 semesters Reasons to do NSE:

• Explore other geographical locations
• Different studies of program Deadline to apply: March 1

Not a Transfer enabling program

Worked with Registrar’s office in past for exception to Residency requirement for graduation (call Mike Santarosa)

 

Women’s Enrollment Initiative (WEI) – Nedra Hotchkins (10 minutes)  http://women.utah.edu/

WEI is its own hub and is looking to do collaboration with other areas, To create a safe space for all Women

All of our responsibilities: ”Women are Wanted”

Use the “How can we help” link with ideas

“Report an incident” link reports directly to the Office of Equal Opportunity March- Community campaign “Women Up”

 

Non-traditional student group – Jeff Dalby (5minutes)  http://blog.continue.utah.edu/nontrad/

Open to any student that self-identifies as non-traditional

Links are soon to be up to form study groups and to the Facebook page Connects students to: useful links on page for resources

There is a UAAC link requesting feedback for Non-traditional student resources at:  http://blog.continue.utah.edu/nontrad/uaac/

 

Ongoing Reports – Brief Updates

Admissions - Rachana Patel & Teri Clawson

• In the midst of implementing document management and are quite busy with
• Missing credentials holds have been placed and future

Registrar’s Office – Emily Johnson, Michael Santarosa & Zach Klc

• Monthly newsletter/ Honors Society notation deadline is by Feb 15th
  • -done clearing Fall 2015 graduates
  • -March 2ndimplementation of online graduation application
  • -Last day to add/drop 1/22
  • -undergrad nrollment down 180 students this Spring from last year and graduate student enrollment up

Financial Aid – Amy Capps

• -New Director announced
• -Financial Aid has a new name- University Office of scholarships and financial aid
  • updated on website
• -Tuition deadline tomorrow 1/22
  • -students changing classes should talk to a FA counselor, walk in available until 5pm
• 2016-2017 FAFSA is now available –priority deadline is March 1- look for flyers

Scholarship Office – Carol Bergstrom

• Lots of students coming in for not disbursed Scholarships because of credit hours, contact Carol or Amber
• FAFSA March 1st- Automatically considered for need based scholarship/ no separate applications
• T-53- department contacts will get a letter the first week in , Numbers will not change from last year
• Award letters to Freshmen will be going out shortly, might see increase in student traffic
• To contact about training or outreach: Hillary Harris (Marketing and Communications Director) email is best

Career Services – Kelly Dries

• Brochure of events for Spring handed out- drop into Career Services or email request to get it delivered
• Student Job Fair- Feb 2ndmostly for Summer jobs and part-time jobs, CSBS and Humanities for Internships
• Career Fair- Feb 4th- Rice Eccles Stadium 145 employers Registered (Tower)
• -RSVP by email, Career Fair- Swag, no guide this year but App is available
• Gatherings with Academic Partners- Breakfast to academic partners 8am-8:45 5th floor interested let Kelly Dries know
• Career Pathways- 6 this semester (flyer available)

Curriculum Administration – Lyndi Duff

• 2016-2017 General Catalog deadline was 1/20
• 2016-2017 go to http://curriculum.utah.edu/ with questions

 DARS & GPS – Richelle Warr

• March 4th all changes and updates should be done March 7th DARS will be published  Dars@utah.edu
•  DARS update was successful and some changes and updates to DARs and GPS, you can pull pseudo names Ugs.utah.edu for directions for

Advisor Education & Development – John Nilsson

• Trainings basics are available online

• UC is hiring a new person:

2 candidates are on campus, UC is inviting all UAAC members to attend their presentation

• SSB 350 Jan 27th at 10am- Juliana Espinosa
• SSB 350 Jan 27th 2pm- Tracey Farnsworth

• New Student & Family Programs – John Michael Pantlik Thanks for everyone’s help with Spring Orientations
  • Summer and Fall dates have been shared
  • Expanding sessions offered at Sandy and Bountiful campuses
• The Orientation for Orientation- limited invite list was sent out to all areas, to coordinators

Transfer Student Issues - Terese Pratt

• New information updated and added to transfer center website: http://advising.utah.edu/transfer/
• For example: how to get credit for requirements for Transfer work, major req, or pre req,
• New page for involvement in activities to build their resume called- “Hit the Ground Running”

Academic Standards – Jason Atherton & Heather Crum

• 1/22 is Last day to submit grade changes or Retro W paperwork
  • -1/22 classes will be dropped
• Jan 23rdWarning Probation holds will be active
• Suspension Appeals Committee will start meeting with students
  
  

Committee Reports

Mandatory Advising Program (MAP) – Martina Stewart

• 2ndyear MAP students were told in Nov to meet with Advisors by March Emails are sent monthly
• Honors students are required to meet with HONORS advisor for 2ndyear as well as 2nd year
• Undeclared students- Feb 8th email will go out to students with 60 or more credit hours, declare and remove hold
• New freshmen that started Spring 16 will get a 1st year MAP hold starting- March 7th for 1styear MAP
  • They will receive early registration for Fall 17

Graduate Advisors Professional Association (GAPA)– Jami Saffioti

Advisor Awards (Perlman, Staff Awards, UAAC, and NACADA) – Shawn Adrian

• Outstanding Advisor Awards are now open- At the U
• Place flyers strategically for students/Faculty and Staff to nominate Advisors Nomination- 20 already nominated, 10 are from students

Marketing & PR for Advising –Taunya Dressler

• Meet at 3:30pm LNCO 100 1/21
• Overall campaign and phases for rollout

The Advisor Position – Bobbi Davis

• Working on making this a Task Force Committee
• Topics include:
  • Climate
  • Leverage for better pay
  • Career ladders

Assessment of Advising – Steve Hadley

• Run into a few roadblocks, a few assessments are going out this Spring and we don’t want to over survey to students

Appreciative Advising – Liz Leckie

• We meet monthly and have a good time
• Appreciative advising has submitted proposal for UAAC conference
  • Proposal to inform at the state, region and national level
• They are starting a book club

 

New Business

Mayumi Kasai – UAA Conference May, 2016

• Different from UAAC conference
• Visit the website
• Location: Davis Country
• Deadline for proposal Feb 5th
• Early registration is by April 2nd- rates for one day/split session/student available
• Nomination for Advisor for UAAC should do the same for UAA: deadline March 4th

Juliana Espinosa – UAAC Conference March, 2016 131 RSVP’d deadline Feb 22nd

• Free and on Campus
• Conference proposal - extending the deadline to Jan 25 by midnight

Honors College- (Erica Rojas)

• “What I Thought I Saw” http://honors.utah.edu/students/events/#/?i=1 exposes the stories of individuals and the bias we make when we initially encounter someone
• The exhibit showcases the mistakes we make because we perceive the world in a very visual way Located the Honors College Library
• Thus 28th @ 6pm – workshop and reveal stories

Erika Hill – NSSE updates and Alumni Association Beehive Honor Society

• National Survey of Student Engagement haven’t done since 2013 is going out to Freshmen and first year students
• And Seniors
  • Student affairs assessment will be doing marketing campaign for it
• Beehive Honors Society Scholarships- graduating seniors, academics, honors, and leadership/
  • Beehive and Alumni Scholarship due Feb 5th.

 

Info that Supports Students

The Honors College invites you to see the "What I Thought I Saw” (WITIS) exhibit. WITIS is a visual tour where “viewers experience firsthand the disconnect between their first impressions based on an image and what they come to understand  through the words—a person’s backstory” (http://whatithoughtisaw.org). Themes include ageism, sexuality, visible and invisible disabilities, among others. Come see the exhibit anytime between January 25th and January 29th at the Marriott Honors Community (MHC). On January 28th at 6:30pm, creators Peta Liston and Amy Albo will lead a workshop that will further address stereotypes and biases.

Tip of the Month

The Scholarship office has a database that both advisors and students can search scholarships for entering freshman, transfer students and current students: http://financialaid.utah.edu/scholarships/

Information Items

• UAAC Conference proposal deadline, 25th
• NACADA online webinar presentation (A Narrative Approach to Academic Advising), 3, 12-1pm, SFEBB Rm 5170
• UAAC Conference, March 11
• UAA Conference, May 18-19, Layton, UT
• For dates on New Advisor trainings, visit: http://advising.utah.edu/uaac/
• U of U events found at: https://www.utah.edu/events/
  
  

Upcoming UAAC Meetings

• Thursday, February 18th, 2-3:30 PM, JWB 335
• Agenda items due to davis@utah.edu by Friday, February 12th @ noon
  
  

Spring 2016 UAAC Meetings

• Thursday, March 17th, 2-3:30 PM – JWB 335
• Thursday, April 21st, 2-3:30 PM – JWB 335
• Thursday, May 12th, 2-3:30 PM – JWB 335 (moved to the 12thso as not to conflict with UAA conference)
• No meetings June and July due to New Student Orientations
• Reconvene for 2016-17 academic year: August 18th, 2-3:30 PM
  
  

U of U Academic Advising Mantra/Creed/Philosophy

As educators and problem solvers, we advocate for students as they navigate their personal journey of higher education and attain their academic goals. Through inclusion and connection, we open doors to new opportunities for self-awareness and growth, empowering students to define their roles as citizens within local and global communities.

• Academic Advising Tagline – Create, Navigate, Graduate
  
  

Quote of the Month

“I love deadlines. I like the whooshing sound they make as they fly by." Douglas Adam

Corrections from UAAC meeting minutes, November 2015 –

-Wazir Jefferson, Student Success Advocate is defending his Doctorate of Education (EdD).