February 17, 2011 UAAC Meeting Minutes

Farewell and good luck to Stephanie Ritrievi, who will be leaving the University in mid-March for Indiana.  Jason Barkemeyer has agreed to fill in for the remainder of her term as UAAC co-chairman.

Registrar's Office - Michael Bard

• Spring 2011 enrollment total = 30,304 (up 6% from last year).
• Important dates:
  • March 1 -- first-half courses end (second session begins the following day)
  • March 4 -- Last Day to Withdraw (for semester-length courses)
  • March 7 -- Fall 2011 schedule becomes available (and registration appointments are published)
  • March 14 -- Summer 2011 registration begins

 

Admissions - Nancy Trevino

There have been some recent changes to application dates:

   

• Five-percent students:  departments who review students for admission in this category are being asked to make their decisions using these same deadlines.
• Nonmatriculated, graduate students, and reactivating students must apply by the Friday before the semester begins.
• Exceptions to these deadlines may still be considered if (for example) requested by an academic department or program for a particular student.  "Extreme exceptions" will continue to be processed through the second week of the semester.
• Reminder:  When second bachelor's students are admitted, Admissions will post the degree, but not each individual course in that degree.  In general, courses used toward the first degree will not be counted toward the second degree; however, departmental advisors may waive requirements in their program with courses from the first degree.
• Transfer courses are posted as they appear on the received transcript; Admissions does not change course information, or (for example) break down a single lecture/lab course into two separate courses.

 

Financial Aid - no report

 

Curriculum Administration - Ed Barbanell

• Reminder:  March 1 is the deadline for submission of new courses.
• A two-student team is working diligently on compilation of a unified campus calendar (it appears there are over two dozen different calendars in use on campus).
• Ed has a list of "clean" DARS reports for Fall 2010; 85-90% of students graduated with such DARS reports.
• Hundreds of emphases have been added to DARS (online sample shown).  By July 1, every emphasis that's been approved by Undergraduate Council will be accessible in the first drop-down box, when generating a DARS report.

 

DARS/GPS - Richelle Warr and Libby Oberg

• It's planned to have all submitted changes to DARS entered by mid-March.
• GPS:  another training for building of roadmaps, etc. is planned for April 6 (more information to come).
• GPS student information sessions are slated for February 23, March 9, and March 25 (information distributed).  Reminder:  the GPS program has a website (www.gps.utah.edu).

 

Advisor Education and Development - Becki Broadbent

• February's Advising Basics and PeopleSoft trainings were well-attended, as were the Advising Roundtable and the NACADA Webinar.
• The next Roundtable (on the TRIO program) is scheduled for March 2.

 

Orientation - Trisha Jensen

• The program dates for students entering in Summer 2011 (March 29 and 30) have been disseminated to college coordinators.  Reservations open on February 22.  Fall program dates will be finalized very soon (with reservations starting March 1).
• The next "Connecting U" day is March 5; e-mail Trisha ( tjensen@sa.utah.edu ) if you are interested in a table for your department or program.

 

Transfer Student Issues - no report

 

Housing and Residential Education - Shaun Simon

• Students who are interested in housing for 2011-12 should apply as soon as possible.
• Contract cancellation fees are changing; the new fees will be on a sliding scale, beginning at $1,800.   Students leaving the University are being asked to give thirty days' notice.

 

Mandatory Advising Program -- Martina Stewart

• An e-mail will go out tomorrow to those second-year students who haven't yet met with an advisor (which they must do by March 1 to avoid being placed).  On March 2, another e-mail will go out to those students with holds; an e-mail to new freshmen who began this semester will also go out that day.

 

New and Continuing Business 

• Major Expo:  Steve Hadley noted that video recording dates have been set for the virtual Expo project:  March 22 in the Eccles Broadcast Center, and March 23 and 29 in Academic Advising Center.  A potential invitation list was distributed at the meeting, with corrections / suggestions requested; after finalizing of this list, invitations will be sent out (included will be presentation guidelines and suggestions).

• The "live" Major Expo is coming up on March 8; lots of advertising is taking place now.  Flyers were sent out to departments yesterday.  Remember:  even declared students can find the Expo to be of great value (information on certificate programs, minors, student services, etc.).

• The Utah Advising and Orientation Association conference (May 24 and 25):  the guaranteed rate for hotel rooms is almost sold out - make reservations very soon.  The deadline for submission of proposals is February 25 (and more proposals are definitely welcomed).

• UC 1050 (Major Exploration) course:  as students are required to meet with a departmental advisor in order to complete their final paper, advisors may be hearing from these students very soon if they haven't already.

• UC 1010 (Your Path for a Successful Start at the U of U) course:  Jency Brown announced that Leslie Park is looking for people to teach the Fall 2011 sections of this course.

• International Center:  Jacqueline Fogel announced that the Center's orientation will undergo major changes as of Fall 2011; a week-long format will be initiated.  Students are being asked to arrive on August 12.  Planned are meetings with several "stakeholders" to get input on what should be included in the programs; the first meeting will be on February 24, from 2:00 to 3:30 in Sill Center.  Feedback to Jacqueline is also welcomed at j.fogel@ic.utah.edu .  It's also hoped to have an online component available by June 1, that students could do before they arrive.

• The response to the Ambassador Scholarship program has been very heartening over the past few semesters.

• Graduation Clearance Process:  Emily Johnson noted that starting March 7, any student applying for graduation in Spring 2011 will need to complete the graduation application and pay the fee, but also must bring in a copy of a DARS report showing how they will complete requirements.  Students aren't always aware that they can apply for summer graduation and still walk in the commencement ceremony.

• On March 22 and 23, the Graduation Office will hold information sessions for advisors, to discuss the new graduation clearance process and what advisors need to know as they work with students.  College coordinators (or those without a college coordinator but who are willing to help get the word out to advisors) should notify Emily at Emily.johnson@sa.utah.edu .   Emily demonstrated how to access the Graduation Candidates report (online); Graduation will no longer be sending out graduation lists.

• uEnroll:  Andrea Roner announced that as of Summer 2011, the University is moving to a registration system with new functionality (e.g., "shopping cart" and "swap classes" features; and prominent display of prerequisite information and the CR/NC option).  Courses will no longer have to be added by the student "one at a time".  Important features of the new system were demonstrated (online).  The Registrar's Office website (https://studentaffairs.utah.edu/regist/) has a "uEnroll" link available now, with more information.

• Registration appointments:  undergraduates will now have scheduled appointments only between 8am and 4:30pm.  Also, appointments will now be scheduled for each half-hour, and the number of students allotted to each appointment time will increase from 350 to 500
  • Questions on the new system can be directed to Andrea at aroner@sa.utah.edu .
• As previously announced:  effective Summer 2011, there will be no withholding of class numbers in the class schedule; in order to restrict course enrollment, departments must now choose to indicate such courses as "instructor consent" or "department consent", or suppress them from the class schedule listing.

 

NEXT UAAC MEETING IS SCHEDULED FOR THURSDAY, MARCH 17, 2:00PM, 

SILL CENTER LARGE CONFERENCE ROOM

 

Present:  Nancy Trevino, Janet Muncey (Admissions); Josh Larson (Athletics); Jason Barkemeyer, Stephanie Ritrievi, Kari Dockendorff (Business); Pat Reilly (Career Services); Jenny Jones (Chemical Engineering); Amanda May (Civil Engineering); Janet Goff, Candace Krukiel (Continuing Education); Arlene Arenaz (Electrical and Computer Engineering); Dianne Leonard (Engineering); Jenny Stout (Family and Consumer Studies); Brent Schneider (Fine Arts); Mary Ann Golightly (Geography); Judy Martinez (Geology and Geophysics); Shari Lindsey (Health); Anna Adams (Health Promotion and Education); Karleton Munn (History); Shaun Simon (Housing and Residential Education); Taunya Dressler (Humanities); Jacqueline Fogel (International Center); Kelly MacArthur (Mathematics); Debra Mascaro, Dona Holm, Mark Mun (Mechanical Engineering); Mary Ann Dresher (Music); Trisha Jensen (Orientation); Betsy Cook (Parks, Recreation, and Tourism); Lynn Higgs (Physics and Astronomy); Paige Zuckerman (Psychology); Emily Johnson, Carol Uresti, Michael Bard, Andrea Roner, Liz Johnson, Dallin Cowles (Registrar's Office); Becky Lubbers (Social Work); Maria Baldwin (Student Support Services); Becky Owen (Teacher Education); Liz Taylor, Ed Barbanell, Cristina Caputo (Undergraduate Studies); Jency Brown, David Eisen, Richelle Warr, Steve Hadley, Martina Stewart, Becki Broadbent, Mayumi Kasai (Academic Advising Center); Libby Oberg (Academic Advising Center / Fine Arts).  Total:  52