May 19, 2011 UAAC Meeting Minutes - University Academic Advising Committee - University Academic Advising Committee

Announcement

Terese Pratt and Vickie Morgan had an article in Academic Advising Today produced by NACADA about the USPP program. The article spotlighted advisors involvement in recruiting efforts and helping International Students make decisions about attending college. Congratulations.

Admissions – Barbara Fortin

Changes for new first year admission standards. Committee with the help of OBIA reviewed how first-time, first-year student performed between 2006-2009. Study shows that overall high school GPA is a better predictor of how they will succeed their first year instead of test scores. Research strongly concluded that GPA is a better indicator. Committee suggest that we reweight the admission index (currently weighting the two scores 50/50):
GPA will now be weighted = 2/3
Test scores will now be weighted = 1/3
This new index standard will take effect Summer and Fall 2012.
Handout: Freshman Admission Standard Change. Updates in the following areas:
- Re-anchor Admission Index calculation
- Re-weight the Admission Index based on predictability research
- Create an Admission Profile graphic. The admission index values will not be visible and the minimum threshold will not be released to the public. Instead the new Admission Profile will be available on the website. Depending on enrollment goals, application numbers we may increase/decrease the admission threshold. Updating the index calculator to not give a number but give “highly likely, may be, or not likely to be admitted” response.
This will not change the 5% sponsored student policy.
Another way the admission index is used for Honors College placement. Sharon and Barbara are meeting with Honors to configure the index.
Scholarships that use the index for scholarship decisions will not be using this new construct – still weighting test scores and GPA on a 50/50 scale.

Registrar’s Office – Michael Bard

Summer enrollment = 13,399 students; an increase of 6%.
Fall enrollment = 14,793 students; an increase of 1%.
Last day to drop for summer semester = May 25
Last day to add for summer semester = May 31
Graduation department is working away on graduation application

Curriculum Administration – Ed Barbanell & Lyndi Duff

Sent out course inactivation lists. Faculty and staff have until February 1st to justify why courses should not be deactivated. The requests will be reviewed by curriculum committee.
If faculty need to reactivate a course(s) they will need to fill out a reactivation course form which will add the course back to the catalog and update the information as long as the content of the course is the same. Team is putting together the reactivation forms. Lyndi is putting together a training session for colleges and departments.
Asked ACS to build a calendar system but one complaint is too many dates. The team is streamlining deadlines and dates.

DARS & GPS – Richelle Warr

DARS reports will stay in the system through graduation. Reports will be deleted on July 1.
Shared a chart. Had over 30,000 DARS created this year. Chart shows the increase in use broken into student and employee use. Potential that DARS is growing and being used.
GPS. Published over 250 roadmaps. Over 2500 unique students using GPS. Over 3,000 student plans created.

Orientation – Trisha Jensen

Orientation Leaders start training next Wednesday, May 25.
Orientation dress rehearsal = June 7 from 8 a.m. to noon. Everyone is invited to see what information is given to students at orientation. Student leaders need practice so attendees are encouraged to give feedback. Attendees will role play as a student with an actual student profile. Lunch will be provided. RSVP to Tim
Transfer Orientation this Friday, May 20.
Regents Scholars this Friday and Saturday, May 20-21. Advisor responsibility is just for Saturday. Will inform advisors late afternoon on Friday if late scholars in your departments check in.

International Orientation - Jacqueline Fogel

Starting June 1, incoming International students will take an online orientation. Students are required to complete online orientation before registering for fall classes.
Jacqueline is sending out an excel spreadsheet to UAAC for available times that advisors can meet with International students the week before school starts. Student will meet with UC or department advisors.
Asking International Students to arrive on campus on August 12. The week will be called International Week and students will participate in a week-long orientation program.

Transfer Student Issues – Terese Pratt

Wound down visits to SLCC. Visits for fall will begin in early fall/September on Tuesdays and Wednesdays. If you are interested in sitting and meeting with transfer students talk to Terese. Only out at SLCC one day a week during summer.
If you are referring students to take classes at SLCC just a reminder that registration is not as open as it used to be. SLCC now has admission deadlines. If the class requires pre-reqs then the students need to take an accu-placer test or have U of U transcripts transferred and evaluated. This could take more time – around 4-6 weeks. Not so easy to just send student there because classes are full at the U.
Also Mandatory Orientation is required at SLCC now and students may need to take the orientation too. This too could take up more time.

Housing & Residential Education – Kacie Pecor

Fall Housing Wait list: 600 students
Cancellation deadline for fall housing: June 1 for fall semester without penalty
Sliding scale for application and payment fees
Shared data from last year’s wait list information. In 2010 the non-first year students were on the wait list for 24.5 days. The housing staff anticipates they will move students through the wait list. They will have a better idea once the cancellation dates past. Staff hopes to find housing for all of them but it is not guaranteed to have them housed and moved in by the scheduled move-in date.
Upper classman wait list started in March. The other wait lists in April. Can’t guarantee that they will have housing on August 18 for move-in date. Give priority to out-of-state and International students. Takes about two weeks to move them up on the wait list.

Writing 2010 Policy

The writing program has a policy that they incrementally open 5 seats every few weeks until the class is full so that students coming to later orientations still have a chance to get in a class.

Expo – Steve Hadley

Thank you to everyone who has RSVPed for the Expo. Invite sent out today. The RSVP is all online hosted through student voice so make sure you RSVP through the link not by emailing Steve.
Expo: September 28

Innovation Scholar Program – Anne Bastien

New program launching this fall working with faculty and graduate students. About a year ago students wanted to get more involved with our program on campus which had been around for about 6 years. Started working with UGS to put together a recognition program similar to the Bennion Center Service Scholars program.
Target population is undergraduate students but all students are welcome to join.
Students can start by registering for our Roadmaps Course (UGS 3050) taught for the first time this fall. Student will form a cohort in this course to create personalized roadmaps which includes 2-3 academic courses and 2-3 extracurricular activities. There is only 1 section being taught in the fall.
Students will use their road map to help address a big question or big problem students are interested in solving. Some of the questions presented in the meeting: find a solution for the dying music industry, diabetes, mental health industry, and high cost of medical waste and how that impacts personal medical health care.
Students will create a portfolio of their road map experience and a faculty mentor will sign off on the road map project and final portfolio. Also make sure they passed their courses.
This program is interdisciplinary. All majors and students can tie this into their majors or areas of interest.
The academic courses required for this program can be the allied courses required by the student’s major. The idea is for students to use this program to connect practice to purpose. Student can also be Bennion Scholars, etc.
How do they find their faculty mentor? The steering committee will be great help in connecting them to faculty members. Forces students to connect to a faculty member in their areas of interest. Faculty member could involve student in conducting research and be a mentor during the course and/or program.\

Regents & New Century Scholars Follow-up - Sharon Aiken-Wisniewski

New Century Scholarship has moved up the graduation date. Must be graduated at the same time of their high school graduation dates. Looking for students to complete 12 credits for grade credit. Commissioner’s office is very serious about deadlines so the student needs to meet it. There will be no appeals. Any questions should be directed to the commissioner’s office.

International Program – Sharon Aiken-Wisniewski

Everyone is invited to the program on June 8. Breakfast provided and information on International students and how you can support them on campus. To register for the conference, RSVP to David Eisen at deissen@uc.utah.edu by June 1.
Attendees will have an opportunity to weigh in on programming pieces for next school year.

Student Employment Link – Andrea Brown

Two ways to help students find employment on campus:
- Website: studentjobs.utah.edu
- Contact: Andrea.d.brown@utah.edu . She will provide more handouts for office use.
Student job website was launched on April 4. There are also staff employment and external candidate employment sites. Works with career services who help students find jobs after graduation. This website is to offer resources to students and staff looking for jobs on campus while they are attending the U.
As of March 1, all part-time jobs are required to be posted on the website. There is also a bulletin board located near the bowling alley and the food court in the Union announcing job openings on the website as another way to reach students. The U of U also has a temp agency on campus to hire students who aren’t looking for continuous employment.
Held focus groups asking students how they found their jobs. Top three responses: friends, professors and a bulletin board.
New online application system starting on August 1 which will streamline the job application. There will be one application for health care applicants, one for faculty application, and one for benefitted and non-benefitted application. Training and communication will follow.
CESA holds classes in the summer for incoming fall students. One of the classes is taught in conjunction with HR on how to find a job.
HR is pulling quarterly reports showing enrollment data and students working on campus to see how the data increases and decreases. Will share data as it is relevant to UAAC.

Music Audition Information – Mary Ann Dresher

Ensemble auditions dates are open. Refer to handout for specific details and dates. Students just interested in playing but are not seeking credit for a major can register for credit/noncredit for the class. They must be registered in order to travel with the band.

LEAP changes – Carolyn Bliss

Just a reminder…LEAP is a 2-semester program with the same cohort of students. The program fulfills 3 credit requirements (1 humanities, 1 Social Science, and 1 diversity). Retention rate is between 70-80%. There will be 30 sessions of LEAP for incoming first-year students this fall.
There will only be 5 Exploration LEAP sections instead of 6.
There are 2 service LEAPS which offers 6 credits of Service-Learning in addition to meeting the 3 credit requirements.
Resident Halls LEAP dropped to 1 section.
3 business and 3 architecture LEAPS will be offered.
Added a College of Health section for a total of 3 College of Health LEAP courses.
2 Fine Arts LEAP sections.
3 College of Education LEAP sections.
8 sections of Engineering LEAP. Four of the Engineering Majors require LEAP: Material Science, Civil, Electrical and Computer Engineering.
Pre-law and health science LEAP is a multi-year LEAP program for women and underrepresented students.
Honors and LEAP connection. Possible for students to do both programs together. If students pass both LEAP courses with an A or A- then it counts towards credit needed in Honors College.
If students want to register for a LEAP section that is full at orientation, the student needs to contact the LEAP department for wait list information. Helps the office show that demand is needed. Also suggest student sign up for another LEAP section and keep their eyes open for openings in the section they prefer.

Next meeting: June 23

Present: Trisha Jensen (Orientation); Becki Broadbent, Natalie Brown, Leslie Park, Jency Brown, Terese PrattDarcy Posselli, Jennifer Merino-Moncada, Richelle Warr, Marilyn Hoffman, Steve Hadley, Jennifer Wozab, Sharon Aiken-Wisniewski, Amy Steimke, Rachel Osterman (Academic Advising Center); Michael Bard (Registrar’s Office); Paige Zuckerman (Psychology); Mary Ann Dresher (Music); Nevon Bruschke (Art & Art History); Cindy Weatbrook (Nursing); Lyndi Duff, Ed Barbanell (UGS); Jason Barkemeyer (Business); Kacie Pecor (Housing); Tracey Farnsworth (Economics); Becky Owen, Jill Hinckley (UITE-Education); Amanda May (CVEEN); Jenny Jones (ChemE); Maria Baldwin (EOP); Josh Larson (AT); Jenny Stout (FCS); Tricia Sugiyama (CESA); Mark Mun, Debra Mascaro (ME); Dianne Leonard (COE); Janet Goff (AOCE); Kelly MacArthur (Mathematics); Andrea Brown (HR); Judy Martinez (Geology & Geophysics); Anne Bastien, Kathy Hajeb (Tech Venture Development); H. James de St. Geimain (So. Computing); Shari Lindsey (Health); Eleanor Shields (ESS); Carolyn Bliss (LEAP); Candace Krukiel (AOCE); Jacqueline Fogel (International Center); Sharon Beck (Student Recruitment); Gina Seastrand (CSBS). TOTAL = 50