March 18, 2010 UAAC Meeting Minutes

Mary Hasak announced that the following have been nominated to be the new UAAC co-chair:  Jason Barkemeyer, Josh Larson, Stephanie Ritrievi, and Karleton Munn.  Each will be invited to provide a statement that will be published on the listserv, and voting will take place at next month's meeting.

Registrar's Office - Michael Bard

• Enforcement of prerequisites for Math and Business courses will take effect as of April 12 (at that point, both Summer 2010 [open] and Fall 2010 registration will be underway).

Admissions - Janet Muncey

• Summer 2010 application deadline was March 5; applications are still being taken with a $30 late fee.  Fall application deadline is April 1; again, applications will be taken (with a late fee) after that, probably up until August 1.
• Articulation packets are due back to Janet by April 26.

• Scholarship notifications have been sent out for next year.  April 1 is the application deadline for transfer scholarships.  Deadline for summer application is May 21.
• Aid processing for next year has begun.
• Some financial institutions have pulled out of the federal aid program for loans; students are being notified of this.
• Beginning next week, Financial Aid (office) will be closed on Thursday afternoons, probably through June (this is in addition to the current Tuesday morning closure).

• Work is continuing toward the goal of using DARS as the official graduation certification tool.  Ed and Cindy Greaves are working on a related web page.
• A list of emphases (within majors), and their current status in the approval process, was distributed.  Currently being worked on is a way to put emphases into PeopleSoft.
• The Board of Regents is planning to schedule fewer (and shorter) meetings (the deadline for consideration at their December meeting is September 22).
• Departments will need to make decisions in fall as far as tracks, specializations, etc. (proposals for submission to Undergraduate Council); contact Ed for further information.
• A special fee review committee has decided that for Fall 2010, there will be a $1 - $3 fee assessed on every course that counts toward the Upper Division Writing (CW) requirement; this will be used for the benefit of the Writing Center.  Other funding sources are being sought as well.

• Changes that were submitted through March 1 will be visible on DARS by April 1.
• GPS:  Training for the Colleges of Humanities and Engineering has taken place; roadmaps are due March 15, and it's hoped that they can be completed by April 15.  For Colleges of Science and Mines and Earth Science, roadmaps are due by April 15, with goal of completion by May 15.  Work will then begin on roadmaps for the 2010-11 year.

• Libby is working on Graduation Guarantee guidelines for departments with roadmaps - get them in by March 29.
• Students are currently using the planning part of GPS.

• Thanks to those who attended and assisted with Preview Day.  Attendance was 893, which is more than 15% increased over last year.
• Reservations are now being taken for fall orientation programs for transfer students as well as extended first-year orientations; reservations for the rest will begin in April.
• The first two summer orientations will take place in two weeks (an e-mail message was sent to college coordinators today).
• This year's Leadershape program will take place on April 17 (information distributed), with the theme of leading with integrity.  Cost for the first sixty students will be $15 each, after which the cost will be $50.  The program will be a culmination of Leadership Week (more information athttps://studentaffairs.utah.edu/leadership).

• Nick Robbins has now left the University.
• Terese and Amanda were recently in China as participants in the US-Sino Pathway program (more information at http://chinapathways.us/).

• Applications are now live for Fall Semester 2010; fee information and important dates are on the website (http://www.housing.utah.edu/).

• Reminder:  advisors seeing those students who began this semester (for mandatory advising appointments) need to remove the advising hold as well as enable the priority registration (for Fall 2010).   Early registration begins on April 14 at 7:00am.

• On March 2, an e-mail will be sent to those students who haven't yet met with an advisor, and the registration hold will be placed.  Advisors are minded to mark the relevant PeopleSoft panel as well as remove the hold.

• Those who have questions regarding PeopleSoft access or statistics should contact Vickie at vmorgan@uc.utah.eduor 7-5895.
• The next Advising Basics workshop is scheduled for March 23, with PeopleSoft training slated for March 31.
• There will be an advising roundtable on March 25 (subject:  advising students who are veterans).
• The annual advisor social will happen on May 12, with the theme of "closing ceremonies", and as usual will incorporate recognition of this year's winner of the Perlman Award.  A planning meeting will take place in April.

Regents and New Century Scholars:  Ed Barbanell reported that there will be a meeting scheduled for the purpose of updating relevant parties at the University on the recent changes to this program (for which the state funding situation has changed); e-mail Ed (Edward.barbanell@utah.edu ) if you are interested in learning more about these changes and/or if you work with these students.

Major Exploration Expo:  Steve Hadley reported that the date previously discussed, February 16, 2011, turned out to be unworkable.  There was discussion of various considerations to take into account when scheduling the Expo, including timelines for graduation school applications, scholarship applications, priority registration, fall events, etc.  It appears that a date shortly before Spring Break may be better.  Feedback is welcomed (shadley@uc.utah.edu ).

Mathematics Course Prerequisite Enforcement:  Kelly MacArthur distributed information about the philosophy behind, and planned process for, the enforcement starting in Fall 2010.  It's important to note that this enforcement will apply to every mathematics course, and also that transfer work will not clear prerequisites at this time (even for articulated USHE classes); therefore transfer students will need to see an advisor to have their placement code set or to get an add code for the desired course.  Any course above 1090 will require an add code for entering freshmen.

Kelly also distributed information about the Math "Boot Camps" (refresher workshops) for Fall 2010 and Spring 2011; the course numbers are Math 10 and Math 15.  These one-week review workshops (given the week before the start of the semesters) are expected to fill quickly.

Early Assurance Program:  Sally Emett distributed information on this highly selective program that's available to first-semester freshmen entering in fall.  Assuming program requirements are fulfilled, students are guaranteed admission to the University's graduate program or professional school of the student's choice (from the list of participating programs).  Application for Fall 2010 is due by April 2.  The Eccles Foundation has granted 10-15 scholarships per year to fund Utah students. A letter regarding the program was sent to all high school principals and counselors in the state.

Present: Nancy Trevino, Janet Muncey (Admissions); Mary Hasak, Stephanie Ritrievi, Jason Barkemeyer, Jeanie Jacquez (Business); Amanda May (Civil and Environmental Engineering); Kelly Olson (Computing); Janet Goff, Merilee Anderson, Candace Krukiel, Roberta Lopez (Continuing Education); Arlene Arenaz (Electrical and Computer Engineering); Maria Baldwin (Equal Opportunity Programs); Tricia Sugiyama, Luciano Marzulli (Ethnic Student Affairs); Shari Lindsey (Exercise and Sport Science); Jenny Stout (Family and Consumer Studies); Amy Capps (Financial Aid); Angie Midgley (Gender Studies); Josh Larson (Health); Sally Emett (Honors); Amanda Morley (Housing and Residential Education); Jacqueline Fogel (International Center); Kelly MacArthur (Mathematics); Debra Mascaro (Mechanical Engineering); Mary Ann Dresher (Music); Michelle Jones (Orientation); Shannon Borcherds (Philosophy); Lynn Higgs (Physics and Astronomy); Gina Seastrand (Psychology); Carol Uresti, Michael Bard (Registrar's Office); Becky Lubbers (Social Work); Michelle Keddington (Sociology); Becky Owen, Bobbi Davis (Teacher Education); Faye Barron (Theatre); Cristina Caputo (Undergraduate Advancement); Ed Barbanell (Undergraduate Studies); Sharon Aiken-Wisniewski, David Eisen, Martina Stewart, Steve Hadley, Richelle Warr, Vickie Morgan, Leslie Park, Jency Brown, Amanda Hatton (Academic Advising Center); Libby Oberg, Elizabeth Abbott (Academic Advising Center / Fine Arts). Total:  51

NEXT MEETING WILL BE HELD THURSDAY, APRIL 15 at 2:00pm.