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University Academic Advising Committee Bylaws & Organizational Chart

PREAMBLE

As educators and problem solvers, we advocate for students as they navigate their personal journey of higher education and attain their academic goals. Through inclusion and connection, we open doors to new opportunities for self-awareness and growth, empowering students to define their roles as citizens within local and global communities.

Article I - Name

  1. The University Academic Advising Community (UAAC) exists to serve the needs of University of Utah academic advisors and their campus partners.

Article II- Purpose

  1. UAAC provides professional development opportunities for academic advisors and advocates on behalf of academic advisors with the university administration.

Article III - Membership

  1. All academic advisors at the University of Utah and interested campus partners are members of UAAC.

Article IV - Leadership

  1. UAAC has two Co-Chairs, chosen by secret ballot at the April monthly meeting preceding the expiration of their three year The Co-Chairs set the direction for UAAC as a whole and preside at UAAC Executive Committee meetings. The UAAC Co-Chairs are not members of any UAAC Committees.
  2. UAAC Committee Chairs/Co-Chairs can only be Chairs/Co-Chairs for one UAAC Committee at a UAAC Committee Chairs/Co-Chairs can be members of other UAAC Committees.
  3. The Associate Dean of the Academic Advising Center can be an ex-officio member of any UAAC Committee.
  4. UAAC has a Recorder, also chosen by secret ballot at the April monthly meeting preceding the expiration of their three year The Recorder maintains the records of UAAC: taking minutes at meetings, creating and distributing the monthly agenda and minutes, distributing announcements, finalizing the annual end of year report, submitting budget requests and maintaining the running total of the annual budget.
  5. If a UAAC Co-Chair or Recorder vacancy arises before the expiration of the three year term, the remaining UAAC Co-Chair(s) may appoint replacements from among the membership of UAAC for the remainder of the term.
  1. UAAC has an Executive Committee, composed of the UAAC Co-Chairs, Recorder, UAAC Committee Chairs/Co-Chairs, and two Members-At-Large from the wider UAAC The Executive Committee is the primary body representing UAAC to the University of Utah campus.  The Members-At-Large are nominated by UAAC members and chosen by secret ballot at the April UAAC meeting and serve three year terms. The Associate Dean of the Academic  Advising Center is an ex-officio member of the UAAC Executive Committee and reports on the activities of the Undergraduate Council.  The UAAC Recorder is an ex-officio member of the UAAC Executive Committee.
  1. UAAC will have three delegates who attend open Academic Senate meetings with no official Academic Senate The delegates will report to the UAAC Executive Committee on the activities of the Academic Senate and the committees which report to the Academic Senate.  Delegates will serve as advocates for policies favorable to student success and the advancement of academic advising as a profession at the University. The three delegates will be appointed by a majority vote from two-thirds of the UAAC Executive Committee body and serve for a three year term.
  1. The members of the UAAC Committees and task forces will elect their Chairs/Co-Chairs from within their membership.
  2. UAAC Committees are encouraged to create and vote upon guidelines within their committee membership to provide guidance as to their membership, meetings, purpose, leadership and activities while also adhering to the UAAC bylaws.

Article V - Committees and Task Forces

  1. Members of UAAC are encouraged to join one UAAC Committee to advance the work of the UAAC members typically join or change UAAC Committees at the beginning of each Fall semester by application to the Chair/Co­ Chairs of the UAAC Committee.
  2. The standing Committees of UAAC are: Advisor Awards, Advisor Position, Advisor Training & Development, Appreciative Advising, Assessment of Advising and Marketing & The UAAC Executive Committee will develop charges and roles for the UAAC Committees and may create or dissolve UAAC Committees by a majority vote from two-thirds of the UAAC Executive Committee body.
  3. Task forces may be created by the UAAC Executive Committee for specific actions and will typically sit for no more than one Chairs/Co-Chairs will be appointed by majority vote from two-thirds of the UAAC Executive Committee body and serve for a one year term.
  4. At the conclusion of the term, the Chairs/Co-Chairs of the task force will submit a report on their findings to the UAAC Executive Committee.
  5. The UAAC Committee Chairs/Co-Chairs will serve for a term of three years and the task force Chairs/Co-Chairs for one The members of the UAAC Committees and task forces will elect their Chairs/Co-Chairs from within their membership.

Article VI - Funds

  1. The Recorder will present the annual UAAC budget to the UAAC Executive Committee from the Associate Dean of the Academic Advising Center. The UAAC Executive Committee will decide on disbursal of the funds in accordance with UAAC needs. In accordance with university policy, the UAAC Executive Committee may also raise funds for UAAC activities through other means.

Article VII - Meetings

  1. UAAC Meetings will be held on the third Thursday of each month except for June and July to accommodate for new student UAAC Socials can be held in place of UAAC business meetings during December and May.
  1. UAAC Executive Committee meetings will be held at least twice a semester in Fall and Spring, and at least once in Summer.
  2. UAAC will have an annual UAAC Conference where the finalists and recipients of the UAAC Academic Advisor Awards will be recognized and announced.
  3. UAAC will have monthly in-service meetings on topics which promote best practices amongst the academic advising profession.

Article VIII - Ratification

  1. The by-laws will be ratified by majority vote from two-thirds of the UAAC Executive Committee body.

Article IX - Amendments

  1. Amendments can be presented by UAAC membership to the UAAC Executive Committee and ratified by a two-thirds majority of the UAAC Executive Committee.

 

Adopted on May 2, 2017

UAAC Org Chart

 

Last Updated: 5/9/17