Skip to content

University Academic Advising Community

Academic Advising Center

Main Navigation

January 20, 2011 - UAAC Meeting Minutes

Present: Nancy Trevino, Janet Muncey (Admissions); Kassy Keen (Architecture and Planning); Nevon Bruschke (Art and Art History); Neela Pack, Nicholas Daskalas (ASUU); Josh Larson (Athletics); Jason Barkemeyer, Stephanie Ritrievi, Kari Dockendorff (Business); Pat Reilly (Career Services); Merilee Anderson, Janet Goff (Continuing Education); Mark Taylor (Economics); Arlene Arenaz (Electrical and Computer Engineering); Luciano Marzulli (Ethnic Student Affairs); Jenny Stout (Family and Consumer Studies); Tony Gonzales (First Scholars); Judy Martinez (Geology and Geophysics); Shari Lindsey (Health); Anna Adams (Health Promotion and Education); Karlton Munn (History); Charlotte Hansen (Honors); Shaun Simon (Housing and Residential Education); Taunya Dressler (Humanities); Jacqueline Fogel (International Center); Virginia Ellinwood (Languages and Literature); Kacey Campbell (Linguistics); Kelly MacArthur (Mathematics); Debra Mascaro, Dona Holm, Mark Mun (Mechanical Engineering); Mary Ann Dresher (Music); Cindy Weatbrook (Nursing); Trisha Jensen (Orientation); Betsy Cook (Parks, Recreation, and Tourism); Lynn Higgs (Physics and Astronomy); Gina Seastrand (Psychology); Emily Johnson, Carol Uresti, Michael Bard (Registrar’s Office); Becky Lubbers (Social Work); Candy Sorenson (Sociology); Mateo Remsburg, Sharon Beck (Student Recruitment); Maria Baldwin (Student Support Services); Liz Knight (Study Abroad); Becky Owen (Teacher Education); Liz Taylor, Ed Barbanell, Lyndi Duff (Undergraduate Studies); David Eisen, Vickie Morgan, Richelle Warr, Steve Hadley, Martina Stewart, Natalie Brown, Becki Broadbent, Terese Pratt, Marilyn Hoffman (Academic Advising Center); Libby Oberg (Academic Advising Center / Fine Arts). Total: 61

 

Liz Knight announced the upcoming Study Abroad Fair on January 25 in the Union Ballroom (information distributed).

 

John Brinkerhoff announced the recent opening (January 10th) of the ASUU Money Management Center, in 317 Union (information distributed). The following information comes from John:

 

The Center, which is funded by student fees, can provide enrolled students and spouses or partners with a range of information and counseling regarding their personal financial situations.  Areas of interest may include budgeting, debt and credit management, questions about insurance, management of student loans.  These are just a few of many topics the Center can assist with and it is suggested that their website be visited for additional information (www.asuupmmc.utah.edu).  At this time they are not yet completely inundated with students.  Therefore, members of the faculty and staff are encouraged to visit the Center to become more familiar with the services they provide.  John indicated that he would be happy to answer questions regarding your own personal finances, if any exist, so that by getting some personalized experience with the Center you might be better positioned to recommend confidently their valuable services to students.  The website is also an excellent source of information about the new Center.

 

Upcoming events include a “CashCourse Fair” on January 27 and 28 on the food-court level of the Student Union Building followed by a “Financial Independence Seminar” for students on January 29th.  The latter, while geared specifically for seniors, is open to all students who register through their website.  There will not be any charge to attend.  More information can be obtained from John at jbrinkerhoff@sa.utah.edu.

 

Registrar’s Office – Michael Bard and Emily Johnson

  • Spring 2011 enrollment total = 30,084 (up 5.9% from last year).
  • Deadlines: last day to drop/delete courses, January 19 (yesterday); Last day to add, elect CR/NC, or audit, January 24.
  • Deadline to submit applications for summer graduation: February 1.
  • Registration appointments for Summer Term 2011 will be available on February 14.
  • Reminder: as of this semester, DARS will be the official graduation clearance tool. Next month’s meeting will hopefully include training on this topic; Emily will also come to present on it at college or departmental meetings on request. Advisors are reminded of the importance of ensuring that the students’ DARS reports are accurate.

 

Admissions – Nancy Trevino

Admissions Office is finishing the processing of applications for the current semester. An increase in number of applications for summer 2011 and fall 2011 has resulted in some delays in processing as well as posting transcripts for scholarship applications. Students are being advised to allow six weeks for processing of completed files.

 

Financial Aid – no report

 

Curriculum Administration – Ed Barbanell and Lyndi Duff

 

DARS/GPS – Richelle Warr

Any changes to DARS that are effective for the next catalogue year, do need to go through Curriculum Administration first; they will the notify Richelle. This includes any changes to the structure of a departmental major (see section on Curriculum Administration, above).

 

Advisor Education and Development – Vickie Morgan

A number of events are slated for February (information distributed):

 

Orientation – Trisha Jensen

  • No orientations are scheduled for February.
  • Thanks to everyone for their efforts in helping students get started this semester; those who still need orientation can do an online program (contact 581-7069).
  • The new group of orientation leaders has started their training.
  • The next “Connecting U Day” is coming up this Saturday, January 22 (https://studentaffairs.utah.edu/leadership/ConnectingUDays.htm).

 

Transfer Student Issues – no report

 

Housing and Residential Education – no report

 

Mandatory Advising Program -- Martina Stewart

Martina distributed the spring 2011 timeline for the Freshman Advising, Second-Year Advising, and Undeclared 60-hour Advising programs. Holds will be placed as follows:

  • 2/7 – Undeclared 60-hour Advising holds active
  • 3/2 – Freshman Advising holds active (advising period is March 7 – April 12, with early registration starting April 13)
  • 3/2 – Second-Year Advising holds active

 

 

New and Continuing Business

 

Career Services Updates: Pat Reilly noted that her office has had some students who appear to have been given some erroneous or incomplete information regarding internships. She distributed information on the criteria to receive academic credit for internships. One highlight: it is in fact the student’s responsibility to find an internship. The Career Services website (www.careers.utah.edu) includes an “Internships and Credit” link with useful information for students and advisors.

 

The Spring 2011 Career fair will take place on February 8, with the Student Summer Job Fair to follow on February 10, both in the Union Building. Information on both is available on the Career Services website. Advisors are reminded to encourage students to register on uCareerLink, through the Website. Many job postings and internships opportunities can be found there.

 

Career Services is in the process of creating a foundation series of five workshops, to be offered regularly, which will cover topics such as resumes and career planning. The workshop start times will coincide with the usual campus class start times (e.g., 11:50am).

 

Reminder: ED PS 3960 (Successful Career Planning), a one-credit-hour CR/NC course, is offered each semester.

 

Professional Development: Stephanie Ritrievi distributed information about some opportunities and resources, including scholarships and awards from NACADA (National Academic Advising Association); the University’s Academic Affairs District Staff Excellence Award; and staff development scholarships offered through the University’s Staff Council. At next month’s meeting, Sharon Aiken-Wisniewski will talk more about opportunities offered through NACADA.

 

Petition Process: Immediately following next month’s meeting, Jency Brown will conduct a meeting to discuss the processing of petitions for registration-related matters, e.g., late and retroactive withdrawals.

 

Student Recruitment: Mateo Remsburg and Sharon Beck announced that their office has been working with a consultant over most of the past year, to examine and improve their existing processes for everything from their first contact with a student, to the point where the student enrolls. This effort has in part been informed by work on a student profile for the University (what do we want the student body to look like in 5-6 years, as far as such things as percentages of out-of-state students, students living on campus, high achievers, etc.), and the Office is using the study results to enhance efficiency and strategic planning. This initiative will ultimately impact how Student Recruitment brings students to campus, communicates with and advises them. A Customer Relationship Management package has also been purchased; this will, among other things, greatly facilitate the storage and retrieval of prospective student data. Feedback from department and colleges has been helpful, and continues to be welcomed, in this ongoing process; contact Sharon at sbeck@sa.utah.edu.

 

The Office is currently dealing with a high volume of students while having recently lost a staff member. For this and other reasons, students are currently being offered an advising appointment referral only if they ask for one.

 

Major Expo: Steve Hadley distributed flyers about the March 8 Major Exploration Expo. Suggestion: advisors might want to add information about the Expo to the signature block they use on their e-mail messages. Also, even declared majors can benefit from the Expo’s offerings (e.g., information on minors, certificate programs, study abroad, etc.) so advisors are encouraged to e-mail all of their advisees about this important annual event.

 

Plans are moving forward for production of a “virtual Expo”; video filming will tentatively take place during the last part of March; dates will be confirmed later. Departments, colleges, and programs are encouraged to start thinking about a script (approximately 90 seconds).

 

General Education: Marilyn Hoffman announced that she is in the process of transitioning out of coordinating the General Education advising area in Academic Advising Center, and into coordinating the US-Sino Pathway student advising. Amy Urbanek will be coordinating the processing of petitions and chairing the appeals committee within Academic Advising Center; Marilyn will be a backup if needed.

 

Housing and Residential Education: Shaun Simon reported that tomorrow is the deadline for submission of student leader applications. (Note: Deadline later extended to February 2.)Housing applications for 2011-12 will be available and online starting February 1 (handout distributed).

 

 

 

NEXT UAAC MEETING IS SCHEDULED FOR THURSDAY, FEBRUARY 17, 2:00PM,

SILL CENTER LARGE CONFERENCE ROOM

Last Updated: 8/21/23