December 15, 2011 - UAAC Meeting Minutes

Present: Janet Muncey (Admissions); Sandra McCarthy (Anthropology; Health, Society, and Policy); Jessica Taylor (Atmospheric Sciences); Jess Taverna, Jason Barkemeyer, Anna Adams, Kari Dockendorff, Christine Daoust, Cole Holmes (Business); Richard Ernst (Chemistry); Merilee Anderson, Janet Goff, Erik Hjorten (Continuing Education); Jenn Watt (Environmental and Sustainability Studies); Josh Larson, Rachel Bonnett (Exercise and Sport Science); Jenny Stout (Family and Consumer Studies); Judy Martinez (Geology and Geophysics); Shari Lindsey (Health); Chelsea Ruesch (Health Promotion and Education); Scott Jensen (Housing and Residential Education); Alison Vasquez (International Studies); Mary Ann Dresher (Music); Trisha Jensen (Orientation); Betsy Cook (Parks, Recreation, and Tourism); Paige Zuckerman (Psychology); Michael Bard, Emily Johnson (Registrar’s Office); Gina Shipley (Social and Behavioral Science); Tricia Sugiyama (Student Equity and Diversity); Kelsey Nicholson, Sharon Beck (Student Recruitment); Maria Baldwin (Student Support Services); Lyndi Duff (Undergraduate Studies); Jency Brown, David Eisen, Richelle Warr, Becki Broadbent, Martina Stewart, Terese Pratt, Shelley Nicholson, Steve Hadley, John Nilsson, Marilyn Hoffman (Academic Advising Center); Libby Oberg, Elizabeth Abbott (Academic Advising Center / Fine Arts). Total: 46

 

Course Announcement: Marjorie Chan, from Geology and Geophysics, distributed information on the new GEO 1090 course (Mars for Earthlings) being taught in Spring 2012. The course content combines geology and planetary science.

 

Admissions – Janet Muncey

• Spring 2012 applications are no longer being accepted (other than reactivations and nonmatriculated).
• Reminder: the Office is closed on Wednesday mornings from 8am to 12noon for file processing.
• Currently, freshman applications are only about a week behind; transfer applications are only a couple of days behind.
• At this point, more than 1,000 more have been admitted this year than last.

 

Registrar’s Office – Emily Johnson, Michael Bard

• Spring 2012 enrollment is currently at 25,358 (up 1.7% from last year).
• Important dates:
• January 9 – Classes begin
• January 18 – Last day to drop/delete courses
• January 23 – Last day to add courses
  • Deadline to enter DARS exceptions for Fall 2011 is December 29. Currently in development is a batch DARS audit report from which individual advisors will be able to run reports (can see which students are deficient, or have in-progress courses, etc.).
  • As in the past, grades not reported by the stated deadline will result in the student’s receiving an “EU” grade. (Grades are due by midnight on December 27, and the “EU” program runs the following day.)

 

Financial Aid – no report

 

Curriculum Administration – Lyndi Duff

• The upcoming curriculum deadline (for additions, changes, etc.) is January 25; this is also the deadline for submitting program changes in the General Catalog (faculty listings, course changes, etc.). Some months back, each department having inactive or never-scheduled courses was sent a list of them (through associate deans); these courses will be inactivated unless a request (with justification) for continued listing is sent to Lyndi.
• Curriculum Administration’s new website will hopefully be up by the end of the holiday break (curriculum.utah.edu).
• The unified campus calendar (previously discussed at UAAC meetings) should be ready for showing at next month’s meeting.

 

DARS/GPS – Richelle Warr, Libby Oberg

• DARS reports will be deleted (purged) from the system after the graduation process for Fall is complete (probably mid-February).
• DARS changes that are part of the curriculum changes received by Curriculum Administration will be forwarded to Richelle; any other changes should be sent directly to Richelle, as usual.
• The next DARS training is scheduled for February 14. There is a new DARS hotline e-mail: dars@sa.utah.edu.
• A new GPS report is now up and running; departmental staff can easily tell how many students are using their plans and roadmaps (by major, catalog year, etc.). Libby can provide more information to individuals.
• In November, 167 students created 179 plans. On November 30, an e-mail was sent to second-year students reminding them of the availability of GPS. In December (to date), 81 unique students have developed a total of 88 plans. The grand total: so far, 4,159 unique students have used GPS, for a total of 4,636 plans generated.

 

Advisor Education and Development – no report

 

Orientation – Trisha Jensen

• Orientations for Spring entrants continue. There will be a transfer/first year on-campus orientation on January 5. Online orientation remains an option as well.
• The Orientation office is still receiving reports of students who claim to have met with an advisor, yet their registration hold hasn’t been cleared. While some students may be misunderstanding the process (e.g., their advising meeting may have been prior to their admission), advisors may sometimes miss checking the box in PeopleSoft. Advisors, please be aware of this and help students to understand the process.

 

Transfer Student Issues – Terese Pratt

• Thanks to those who attended the recent Transfer Coordinating Council meeting. Terese is still collecting departmental / program information forms (programs, scholarships, etc.).
• Reminder: Salt Lake Community College (SLCC) is enforcing course prerequisites; this affects University students who may want to take certain courses there; they may need to transfer their University course to SLCC, and this can take up to eight weeks at busy times. (Handout distributed)

 

Housing and Residential Education – Scott Jensen

• The Honors Residence Hall will open for occupancy in Fall 2012 (brochure distributed). It will be divided into various communities (business, engineering, etc.).
• Recruitment for student staff positions is now underway.

 

Mandatory Advising Program – Martina Stewart

• Freshmen: increased efforts at communicating with students and publicizing the program seem to have paid off.
• In Fall 2011, 78% of students met with advisors early (vs. 71% last year)
• As of this past Monday, 91% of new freshmen have been advised (vs. 87% last year)
• As of Tuesday, 85% of new freshmen have registered.
  • There remain a couple hundred students who haven’t yet met with advisors. A reminder will be sent to them soon.
  • January’s new incoming freshmen will receive a communication in March.
  • Second-year: the cohort was first contacted in November. In the past some of these students may not have clearly indicated (to the advisor) that they are there for the second-year appointment; the information sent to them does instruct them to do so, but advisors should watch in PeopleSoft as well. Another e-mail will be sent on January 26; they have until March 1 to see an advisor (on March 2, the registration hold will be active).
  • Undeclared: a warning e-mail was sent to those students who might be getting a hold in February. Advisors may therefore see an increase in students wanting to declare their majors. In February, another message will be sent to students who have 60 or more credit hours, with two or more semesters of enrollment, and who are still undeclared.

 

Major Expo – Steve Hadley

• The next Expo will take place in September.
• Registration is now open for the Utah Advising and Orientation Association (UAOA) conference in May; proposals are being accepted as well.

 

New and Continuing Business

 

Career Services classes: Jency Brown (for Pat Reilly) noted these Spring 2012 courses:

ED PS 3860, Successful Career Planning

Section 1 (first half) – open to any student

Section 2 (second half) – targets juniors and seniors

 

Academic Standards: Jency reported that a new policy is now in effect. Students suspended for the second time will now be dismissed, and must sit out until they become eligible for academic renewal (that will bring their cumulative GPA to 2.0 or higher). This will be effective for those students who are suspended (for the second time) after Fall 2011.

 

Also, increased attention will be focused on students who are placed on Academic Probation. They’ll be required not only to meet with a Academic Advising Center advisor, but also with their major advisor (if they are declared in a major). Academic Advising Center will alert the appropriate advisor that a student is being referred.

 

International Student Orientation: About 470 new students (including graduate students) will be coming for Spring 2012. Welcome Week is January 3 – January 6; most advisors should have been contacted about having some advising time available in the afternoons on at least some of those days. The ESL placement essay, along with the Accuplacer exam, will be given as well. Students do need to sign up for the Welcome Week workshops. There is also an online pre-Welcome Week orientation.

 

Mathematics: The MATH 1030 amnesty program is designed for students who need MATH 1030 to graduate. For two semesters only (Summer and Fall) students who were enrolled prior to Fall 2010 will be allowed to enroll in MATH 1030 without having the designated prerequisite (or taking the Accuplacer exam); they will need a permission code from Kelly MacArthur.

 

Also, for new freshmen, Mathematics will be going back to using the SAT or ACT scores for course placement (they will still have the option of taking Accuplacer if they believe they should be placed higher).

 

The Spring 2012 Math boot camp courses have plenty of openings at this point.

 

Program Name Change: Beginning in Spring, Behavioral Science and Health will change its name to Health, Society, and Policy.

 

NEXT UAAC MEETING IS SCHEDULED FOR